Proposal Name: Guidelines-Workshop Use
Document Date: 9/3/2011
Proposal Number: 07
Revision Number: 2
Contact Name: Member

Activities that may be carried out in the workshop area:

  • winemaking
  • lantern making
  • painting (artist)
  • fabric dying
  • plant potting
  • furniture refinishing
  • picture framing
  • bike repair
  • ski maintenance/boat repair (fibreglass)
  • small repair jobs (appliance)
  • metal work
  • woodworking projects (cabinets, shelving, storage cabinets)

Suggested tools for the workshop:

Large tools:

  • table saw
  • mitre/chop saw
  • band saw
  • drill press
  • power planer
  • stationary belt sander
  • dust suppression system
  • air compressor
  • power washer
  • bench grinder
  • vice

Small power tools:

  • cordless/electric drill
  • skill saw
  • jig saw
  • brad nailer
  • shop vac
  • small electric sander
  • battery charger

Assorted tools and accessories:

  • glue gun
  • assorted hand tools (saw, hammer, screw drivers etc.)
  • clamps
  • precision measuring tools
  • first aid kit, fire extinguisher, eye wash station, anti slip mat(s)

Stationary furnishings:

  • work bench(s)
  • lockable storage cabinet
  • metal storage cabinet (flammables)
  • wood storage racks and bins
  • nuts and bolts bins

Tools in the shop area are to be shared with others, it is not private storage. However, this does not make them public property. They should be treated with respect and handled according to these agreements. For the sake of safety and good maintenance some tools may be labelled with a yellow tag (with initials) requiring the user to get permission from the owner. Some of the tools are locked down and are only available to a “trustee”.

Only trustees will have access to the power tools. Non trustees have access to hand tools and non powered tools.
To become a trustee requires the following:

  1. Pay a $100 deposit (or whatever other amount may be agreed to from time to time). This money is used for:
    •  repairing or replacing a tool, piece of equipment or materials damaged through accident or abuse, in the event that no‐one otherwise takes responsibility for the repair or replacement needed
    • repair or replacement of such elements of the tools, equipment and utilities of the shop as wear out through normal use over time. ie., saw blades, drive belts, filters, etc.
  2. Knowledgeable about how to use and handle the equipment
  3. Maintain strict adherence to standards of clean‐up
  4. Either commit to occasional meetings and/or participation in shop development OR releasing the other trustees that do so to make decisions and take actions freely.

As a trustee you would get a key to a key lock‐box in the shop, which in turn holds the other keys that lock down the tools and equipment. Whilst you had the key‐box open the shop would be your responsibility, including taking responsibility for any friend’s that you let use it.

Return tools: Put things back where you found them, in a clean neat condition.
Sign out tools: All tools taken out of the shop by someone other than their owner need to be signed out on the clip‐board provided. They should also be returned to the shop as soon as you are done using them. Precision measuring tools or specialty tools are to locked up and used only with the trustee’s approval
Report wear/damage: If you break something, wear it out, use it up or find it in an unserviceable condition, please let the community know by posting a note on the bulletin board and sending out an email to the group.

If you leave materials of any kind in the shop, they need to be labelled as follows:

Red: don’t touch, this item is intended for a specific use.
Yellow: ask before using, it may be available with some restrictions. Put your initials on the yellow tags so people know who they need to ask about it.
Green: Up for grabs, may be used freely.

Materials for projects should be labelled and stored with “like” materials in a tidy fashion. In the case of large volumes and/or long term storage, agreement should be sought from other users. Particularly careful labeling of single use products (paints, glues, lubricants, etc) is needed. Larger on‐going projects should be located in the shop to allow for as free a flow of continued use as possible.

Clean up: Use the container provided for non‐recyclable materials. Pieces of material too large to be easily concealed in a large garbage bag need to be cut down to fit. Don’t put anything that can rot or any liquids in the garbage. When garbage is full or very heavy dump it. If you want to keep something that might be mistaken as garbage, label it and put it with like materials.
Recycle: Use the containers provided to recycle. There is a wooden box for scraps of hardwood and odd pieces that are likely to be useful for small projects. If you have any questions about the system, contact member designated.
• Anti slip mats to placed around stationary power tool stations.
• Safety protective gear must be worn as indicated by signage. (goggles, eye shields, dust masks, hearing protection etc.
• The dust suppression system must be maintained and used.
• Safe use of power tools is mandatory. A person using an unfamiliar tool must receive proper instruction from a trustee.
• Protective guards and shields must be used and never be removed.
• A commercial first aid kit, fire extinguisher and eye wash station must be located in the workshop.
• All flammable, corrosive liquids must be stored in a fireproof metal cabinet.
• Dated paints must be recycled.

Decision date: October 2, 2011
Outcome: Approved by consensus